Uses of Computer-Output-Microfilm

A survey was undertaken on the current use of computer-output microfilm (COM) at the Defense Construction Supply Center (DCSC). The COM process bypasses paper printouts by producing data on microfilm direct from computer tape. The advantages of the system include reduced handling, mailing, and storage costs. Additionally, productivity gains are also realized because data can be retrieved much faster from microfilm than from paper. A previous study at DCSC concluded that COM conversion was not cost effective. At that time, the DCSC hardcopy cost for 25 reports was about $7,400 as compared to an estimated monthly cost for COM conversion of between $9,300 and $10,000. Moreover, paper accounted for about one-half of the hardcopy cost. In its current survey, GAO found that DCSC lends itself to greater use of COM. Although DCSC has no in-house COM equipment, its computer reports are processed on COM by the Defense Electronics Supply Center (DESC). GAO also found that, since paper prices have generally doubled, even tripled, conversion to COM may be cost effective now. Therefore, GAO suggests that DCSC consider using DESC equipment instead of acquiring its own equipment since the DESC equipment is idle 70 percent of the time.