Survey at the Regional Finance and Data Processing Center in Paris, France

An examination was performed of activities related to automatic data processing (ADP) equipment, foreign currency purchases, payroll allotment accounting, cashiers, and check stock at the Regional Finance and Data Processing Center in Paris, France.

The mechanics of processing accounting data and paying vouchers and payroll were adequate and resulted in timely and accurate outputs. However, several issues were noted that required attention. First, ADP equipment was leased rather than purchased. Approximately $700,000 could have been saved by purchasing the equipment. Secondly, a computerized model, developed for use in foreign currency purchases, was not used by personnel, who claimed that it was not always accurate. Center officials said that they would refine the model to improve its accuracy and to expand its use. Third, contractor services were used for absent console operators and keypunchers. Fourth, a proposed expansion of computer capacity needed review based on implementation of expansion of the Accrued Cost and Real Estate System.

Recommendations

Our recommendations from this work are listed below with a Contact for more information. Status will change from "In process" to "Open," "Closed - implemented," or "Closed - not implemented" based on our follow up work.

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