Observations concerning the Interagency Motor Pool in Honolulu, Hawaii

The Interagency Motor Pool is responsible for General Services Administration (GSA) vehicles in the Hawaiian Islands and Guam. Fiscal year (FY) 1977 operations ended in a net loss of $59,149. Motor pool vehicles accumulated nearly 4 million miles at a cost of $.2034 per mile, 38 percent higher than the average Region IX cost per mile. During FY 1977, the motor pool had poor utilization; the fleet averaged about 7,500 miles per vehicle year, and 44 percent of the vehicles accumulated fewer than 6,000 miles. The motor pool does not question agency need for vehicles or take action to rotate vehicles to equally distribute mileage as required by Federal Property Management Regulations. The Honolulu motor pool experienced delays in servicing and repairing vehicles and incurs excessive operation and maintenance costs. A lack of management attention to achieving efficient and economical operations precludes identification and correction of problems in servicing vehicles and allows continued uneconomical operations. The Interagency Motor Pool could improve operations by more aggressive management, including: (1) analyzing agency use of assigned vehicles and suggesting ways to improve utilization; (2) implementing a comprehensive rotation program to equalize vehicle utilization; (3) replacing old vehicles immediately with newly arrived vehicles; (4) analyzing dispatch fleet utilization to determine the number and mix of vehicles which will meet customer needs and result in effective vehicle use; (5) ensuring that preventive maintenance inspections are performed; (6) developing a system to identify causes of and reduce delays; and (7) negotiating cross-servicing agreements with other government facilities.